Studio Breakthrough: Done For You Asana Systems

Tracks all recurring and time-sensitive tasks required to keep the studio running smoothly each week.

Includes: weekly checklists, facility upkeep, schedules, supplies, communications, payroll prep, reporting, front desk tasks, and operational follow-through to ensure nothing is missed.

Centralizes all holiday schedules, special events, and studio closures.

Includes: confirmed dates, communication timelines, email/SMS copy, website updates, staff notifications, and operational adjustments to ensure clarity and consistency.

Tracks all efforts designed to keep students engaged year after year.

Includes: touchpoints, milestone celebrations, progress reports, re-enrollment actions, and family communication

Provides a structured space for higher-level team alignment and communication.

Includes: monthly goals, performance highlights, culture building, announcements, feedback, training topics, strategic updates, red flags, and documented action items to keep the team aligned and engaged.

Provides a clear, organized system for submitting, approving, and tracking team time off.

Includes: request intake, approvals, coverage planning, calendar visibility, and documentation for accountability and fairness.

Manages the end-to-end process for booking and hosting birthday parties.

Includes: inquiries, availability, contracts, payments, staffing, themes, supplies, day-of execution, and post-party follow-up to deliver a seamless, high-profit experience.

Supports the development pipeline from dancer to teacher.

Includes: observation hours, assisting schedules, training milestones, feedback, evaluations, certifications, and readiness for promotion.

Tracks eligibility, induction, and ongoing participation in the National Dance Arts Honor Society.

Includes: GPA and dance requirements, applications, approvals, ceremonies, service hours, leadership roles, recognition, and family communication.

Supports long-term team engagement, recognition, and satisfaction.

Includes: appreciation touchpoints, anniversaries, birthdays, growth plans, feedback cycles, incentives, celebrations, and retention check-ins to reduce turnover and build loyalty.

Tracks every stage of the student enrollment journey from first inquiry to active enrollment.

Includes: lead status, follow-ups, tours, trials, conversions, automations, accountability checkpoints, and reporting to maximize enrollment success.

Creates a consistent system for recognizing student effort, growth, and leadership.

Includes: selection criteria, weekly assignments, photos, spotlights, prizes, social posts, and family notifications.

Tracks student progress toward flexibility milestones and celebrates achievement.

Includes: eligibility tracking, assessment dates, verification, recognition plans, prizes/pins, and family communication to motivate and reward progress.

Recognizes and rewards student longevity and commitment.

Includes: years-of-service tracking, milestone triggers, gifts, pins, celebrations, communication, and visibility into long-term retention efforts.

Central hub for planning, tracking, and executing all recital-related details from concept to curtain call.

Includes: timelines, choreography deadlines, costumes, music, tech needs, staffing, communication, and post-recital wrap-up to ensure a seamless, stress-free production.

Centralizes all messaging and promotional efforts.

Includes: campaigns, emails, texts, social content, flyers, timelines, and seasonal promotions.

Plans, tracks, and executes all marketing and social media efforts in one organized system.

Includes: content planning, campaign timelines, promotions, launches, seasonal messaging, social posts, email/SMS coordination, assets, and performance tracking to ensure consistent, on-brand visibility and growth.

Organizes all systems supporting competition and performance teams.

Includes: auditions, rosters, rehearsals, choreography, costumes, travel, fees, communication, schedules, expectations, and post-event evaluations.

Provides clear, consistent guidance on how the studio uses its core management software.

Includes: step-by-step workflows, best practices, permissions, data standards, troubleshooting, training resources, and updates for systems like Studio Pro or Jackrabbit to ensure accuracy, efficiency, and team confidence.

Ensures every new team member is trained, confident, and aligned from day one.

Includes: hiring steps, paperwork, training milestones, shadowing, system access, SOPs, and 30-/60-/90-day check-ins.

Tracks financial responsibilities, deadlines, and strategic money decisions.

Includes: budgeting, payroll, expenses, pricing updates, vendor payments, financial reviews, and profit-focused planning.

Manages the full lifecycle of costume selection and ordering for performances.

Includes: style selection, sizing, vendor orders, deadlines, approvals, delivery tracking, alterations, distribution, and issue resolution to ensure every dancer is stage-ready on time.

Organizes the inventory, care, and reuse of studio-owned costumes.

Includes: cataloging, sizing, condition tracking, cleaning, storage locations, checkout/return processes, repairs, and long-term inventory planning.